Privacy Policy

Who we are

The Plaza Prizes Ltd. is registered in the UK, with Companies House. No. 14350773

Purpose of Our Privacy Policy

The Plaza Prizes Ltd is committed to protecting your personal information and being transparent about what information we hold about you.
Using personal information allows us to develop a better understanding of our customers and in turn to provide you with relevant and timely information about the competitions we run.
The purpose of this policy is to give you a clear explanation about how we collect and use the information we collect from you directly, and from third parties.

We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
• What information we may collect about you

• How we may use that information

• In what situations we may disclose your details to third parties

• Our use of cookies to improve your use of our website

• Information about how we keep your personal information secure, how we maintain it and your rights to be able to access it.

Information Collection

We collect various types of information and in a number of ways:
Information you give us. For example when you register for an account on our website (via Submittable), we’ll store personal information you give us such as your name, address, and email address.

We will also store a record of your entries and information about your interactions with us.
For example, when you visit our website, we collect information about how you interact with our content. When we send you an email we may store a record of which ones you have opened and which links you have clicked on.

Sensitive personal data

Data Protection law recognises that certain categories of personal information are more sensitive such as health information, race, religious beliefs and political opinions. We do not usually collect this type of information about our users unless there is a clear reason for doing so (Bursary Scheme).

Legal basis

There are three bases under which we may process your data:

1. Contract purposes

When you make a purchase from us via Submittable you are entering into a contract with us. In order to perform this contract we need to process and store your data. For example, we may need to contact you by email in the case of cancellation of a competition or in the case of problems with your payment.

2. Legitimate Business Interests

In certain situations we collect and process your personal data for purposes that are in our legitimate organisational interests. However, we only do this if there is no overriding prejudice to you by using your personal information in this way. We describe below all situations where we may use this basis for processing.

3. With Your Explicit Consent

For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation.

Marketing Communications

We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you, such as what competitions you have entered in the past.
We use our legitimate organisational interest as the legal basis for communications by email. In the case of email, we will give you an opportunity to opt out of further communications from us or tell us you wish to unsubscribe.

Other Processing Activities

In addition to marketing communications, we also process personal information in the following ways that are within our legitimate organisational interests:
We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
In order to improve our website we may analyse information about how you use it and the content and adverts that you interact with.
In all of the above cases we will always keep your rights and interests at the forefront to ensure your own interests or fundamental rights and freedoms do not override them. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details at the end of this policy. Please bear in mind that if you object this may affect our ability to carry out tasks above that are for your benefit.

Third Parties

We use Submittable for the entry process. We may disclose your personal information to third parties.

To our subsidiary company, The Plaza Prizes Learning Ltd. www.theplazaprizeslearning.com

To our own service providers who process data on our behalf and on our instructions. In these cases, we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data. Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Maintaining Your Personal Information

We store your personal information indefinitely such that for any subsequent purchases you make we are able to link them back to a single unique record that we hold for you on our system.
If there are aspects of your record that are inaccurate or that you would like to remove, you can usually do this by logging in to your Submittable account through Submittable, or our website. Alternatively, please use the contact details at the end of this policy.
Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.

Security of your personal information

We use Submittable to keep your personal information as secure as possible upon entry and after entry.

We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same. We will not transfer, process or store your data anywhere that is outside of the European Economic Area.

Your rights to your personal information

You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right.

Use of Cookies by The Plaza Prizes

Please see our Cookies Page for detailed information on our use of cookies and your consent details.

Links to Other Websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit, especially Submittable.

Changes to Our Privacy Policy

We keep our privacy policy under regular review. This page was last updated on 29 January 2023.

How to contact us

Please get in touch with us if you have any questions about any aspect of this privacy policy, and in particular if you would like to object to any processing of your personal information that we carry out for our legitimate organisational interests.
Requests for information about our privacy policy can be emailed to the Managing Director, Simon Kerr: simon@theplazaprizes.com